Outline of Duties

The following outline is only a guide to assist you in the performance of your duties. Actual dates can differ from those listed (and which are not specified by RSA) from one community to another.

Quick Reference – (print double sided)

January

Prepare for Audit (If your fiscal year is the calendar year).
Year-End Reports including the MS-61.
Notice of Arrearage (RSA 76:11-b) to be mailed within 90 days of final bill due date. May include unpaid water, sewer, yield, current use, gravel/excavation taxes, and any other tax.

February

Prepare for Deeding Notices
(RSA 80:77-a) by researching mortgagees (or by subcontracting) for notification of impending tax deed.

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March

     1 Abatement Filing Deadline
   31 Last Day to Mail Bills (RSA 76:11)committed March 1st (if applicable).
Certified Tax Lien Notices (RSA 80:60)
Certified Tax Deed Notices (RSA 80:77)
Copy of Deed Notice to Mortgagee (RSA 80:77-a)
Order Supplies for semi-annual billing (if applicable).

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April

Affadavit of Execution of Real Estate Lien (RSA 80:61; 80:64).
Report of Tax Lien to Registry of Deeds (RSA 80:64).

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May

   15 Deadline for Semi-Annual Warrant to Tax Collector (RSA 76:15-a).
Tax Lien/Deed Property Mortgagee Search and Notices mailed (RSA 80:65).
Tax Bills Mailed by May 31 have a July 1 due date (RSA 76:15-a).

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June

NHTCA Dues payable by municipality (RSA 31:8) and NHTCA By-Laws Article V, Section 1 states a due date of
June 30.
End of Fiscal Year (if applicable)
Tax Bills Mailed by May 31 have a July 1 due date (RSA 76:15-a).

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July

Property Tax Due (RSA 76:15-a) with 12% interest if paid after the 1st (if applicable).
Prepare for Audit (if your fiscal year ends June 30).
Year End Reports including MS-61

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August

Office Organization — purging of previous year tax files, records retention/preservation.
   30 Last Day for Notice of Lien (RSA 80:60) if not done already for current tax year.

Vacation — You Deserve It!

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September

Order Supplies for final billing.
   30 Last Day for Lien Execution (RSA 80:19) if necessary.

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October

Tax Bills Mailed by October 31(RSA 76:13) with a December 1 due date.

November

Mortgagee Notices mailed (RSA 80:65) resulting from September lien by November 14 if necessary.

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December

Property Taxes Due (RSA 76:13) with 12% interest if paid after the 1st.
Order Supplies for Notice of Tax Delinquencies/Tax Lien/Tax Deed/ Mortgagee Notices
End of Fiscal Year

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